Transfers
There are two types of transfers in VRM:
- A “To Account” transfer
- A “To Receivable” transfer
Both types of transfers display on the reservation audit trail but the only type of transfer that actually credits a reservation receivable amount due is a “To receivable” transfer.
A “to receivable” transfer displays in two locations: under payments to the receivable on the top section of the reservation audit trail and under transfers.
“To account” transfers will only display in one location, under transfers and will not be recorded as a credit to the receivable due.
To Account Transfers
“To account” transfers move money from one account to another but will only credit an account, not a specific receivable due on a reservation. A “to account” transfer will not reduce the prepay or damage deposit amount due on a reservation. For the most part, “to account” transfers are used to move money between non-reservation accounts such as the owner or management accounts. Occasionally, funds can be moved from the prepay to a non-reservation account but this is reserved for moving remaining Prepay or Damage Deposit account funds AFTER the reservation has distributed. To account transfers out of prepay or damage deposit accounts before a reservation has distributed will usually prevent distribution of the reservation. For this reason we do not recommend transfer of funds off a reservation prior to distribution for any reason. It is best to use custom charges rather than transfers to move funds from reservation prepay or damage deposit accounts to non-reservation accounts. A “To Account” transfer will only display on the audit trail under Transfers. Therefore the reservation will not show as paid up under the receivable and then the reservation will not distribute when the time comes.
To Account Transfer Procedure
To receivable Transfers
If money shows due on the general screen of the reservation, a To Receivable transfer should be done that will display under Pay Up> Payment History and on the audit trail under the Receivable and under Transfers. When a transfer is performed to satisfy an amount or receivable due in either the Prepay or Damage Deposit Account, a “To Receivable” transfer MUST be performed in order to specify the receivable (amount due) the funds are to credit. “To receivable” transfers always apply to reservation accounts . “To receivable” transfers always move money into a specific reservation Prepay or damage deposit account, never out of these accounts except when the transfer is made from the prepay or damage deposit account of one reservation to the prepay or damage deposit account of another reservation.
To Receivable Transfer Procedure
Revision 2.1