If there is an ‘Approved’ Work Order that is being
charged to the Owner Account for more than is currently in that account, when
you expense it, the outstanding Work Order will prevent money from going to the
check queue for the Owner. This will
help ensure the Work Order will get paid.
If the Owner continues to receive money in increments less than the
total of the outstanding ‘Approved’ Work Order, it is possible that it will
take months before there is enough money in the account to cover the amount of
the Work Order.
If you do not want the Work Orders to prevent the Owner
from receiving money, do not change the Work Order’s status to ‘Approved’. If it stays in the ‘Completed’ status, it
will not affect the money being paid to the Owner.
**Please note, if you allow negative expensing, even if
there is not enough money in the Owner Account to cover the Work Order, it will
still be expensed, and will not affect payments to the Owner; in other words,
it will continue to work as it does now.
With this functionality in place, Owner
Statements will now automatically show any outstanding ‘Approved’ Work Orders
that need to be paid. This will help the
Owner understand why he is not receiving income for the month.
In addition to the Owner Statements including the
outstanding ‘Approved’ Work Orders, it will also explain how much money will
have to be put into the Owner Account before they will receive any money. This total includes not only the amount
needed to pay the Work Order itself, but also the money needed to meet the
minimum balance, if there is one for the Owner Account.
If you do not want your Owners to see the outstanding
Work Orders, when you run the Owner Statements, you can turn this off by
unchecking the ‘Display Work Orders to be Expensed’ box on the screen used to
generate the Owner Statements.
Once there is enough money in the Owner Account to cover
an ‘Approved’ Work Order, when the nightly jobs run, the outstanding Work Order
will be expensed automatically.