-  A ‘deduct from rent’ Rent Adjustment will not add this amount to the base rent, but it will take money from the rent amount to cover this charge, so the Owner will receive less money.

-  A ‘add to rent’ Rent Adjustment will add this amount to the base rent, so the amount the Owner receives is not affected by this charge.

 -  Enter a name for your Rent Adjustment

-  Enter the amount of the Rent Adjustment in the ‘Amount’ field and select if this amount is going to be a dollar or percent.  (If you select ‘Percent’, it is a percent of the base rent.)

-  Select the account you would like this money to go into from the ‘Account’ drop down menu.

-  If you would like an additional Management Fee added to the Rent Adjustment, enter this amount in the ‘Management Fee’ field.  (This has to be a dollar amount.)

-  Select the account you would like the Management Fee to into from the ‘Mng Fee Account’ drop down menu.  (You must select an account from this drop down even if you did not enter an amount in the ‘Management Fee’ field.)

-  Select how long reservations need to be in order to have this charge applied. 

1.  If you select ‘Greater Than’ from the ‘Auto Day Type’ drop down, the reservation will have to be ‘greater than’ the number of days you enter in the ‘Auto Day Begin’ box and less than the number of days entered in the ‘Auto Day End’ box.

2.  If you select ‘Equal To’ from the ‘Auto Day Type’ drop down menu, the reservation will have to be equal to the number of nights entered in the ‘Auto Day Begin’ field.

3.  If you select ‘Less Than’ from the ‘Auto Day Type’ drop down menu, the reservation will have to be less than the number of nights entered in the ‘Auto Day Begin’ field.

4.  If you select ‘Not Equal To’ from the ‘Auto Day Type’ drop down menu, the number of nights of the reservation cannot equal the amount entered in the ‘Auto Day Begin’ Field.

-  If the Rent Adjustment should only be applied to reservations made through a specific portal, select that portal from the ‘Portal Specific’ drop down menu. (There is more information about this under the article in the Knowledge Base about ‘Portal Specific Rent Adjustments’.)

-  Check the boxes that apply to your Rent Adjustment

1.  ‘Default’ check box

§   If checked, the charge will be applied to all new properties (This does not make it apply to existing properties.)

2.  ‘Add to rent’ check box 

§   Additional charge guest sees as part of rent (not broken down)

§  Check the ‘Add to rent’ box if add to rent adjustment.  If unchecked it is a deduct from rent charge.

3.  ‘Revenue Mng’ check box

§  If checked, the Rent Adjustment will only apply if assigned to a Revenue Management rule

4.  ‘Seasona’l check box

§  If checked, the Rent Adjustment will only applies to seasonal reservations

5.  ‘Prorate (LT/SNL)’ check box

§  If checked, the amount of the charge will be spread out  the amount of charge over the course of the reservation

6.  ‘Automatic’ check box

§  If checked, the charge will automatically be applied to all reservations for properties that have this charge assigned

7.  ‘All inclusive’ check box

§  If checked, the charge will automatically be included in rate table on web site

8.  ‘Nightly charge’ check box

§  If checked, the charge will be applied for each night of the reservation

§  ‘Max Nights’ field is where you enter the most number of nights you want this charge to apply to

9.  ‘Begin nightly charge on Auto Day Begin’ check box

§  If checked, the charge starts on night indicated in “Auto Day Begin” box

10.  ‘Use Date Range’ check box

§  This isn’t used for Rent Adjustments

-  Once charge is set up, you have to apply it to properties

1.  Under Sysconfig -> Property -> Rent Adjustment Tab, select the Rent Adjustment

2.  Click ‘Apply’

3.  Select the Office

4.  Check the boxes next to the properties in the ‘Available Properties’ column

5.  Click the ‘Add>>’ button

*Rent Adjustments are automatically taxed, so there is no tax type of that tab.

*If a client ever has a $0 reservation, they should NEVER apply rent adjustment because taxes are calculated on rent amount.  If rent is $0, no taxes can be charged on $0, but tax will charged on adjustment amount.  This means more money will be showing on tax report than we have in the system.

Revision 1.4