How to do a "To Receivable" Transfer

A “To Receivable” transfer moves money under Pay Up and in the Prepay account where a To Account transfer only moves money in the Prepay account.

There are two methods for doing “To Receivable”  

Transfers from the Pay Up! Screen

When the goal is to transfer Prepay or Damage deposit funds from one reservation to another reservation 

For example: Move the Damage Deposit to a reservation for the following year

1. First make the new reservation that funds are to be transferred to (must have the same guest as the original reservation) 
2. Make sure that there are sufficient funds to distribute the reservation prior to transfer. We recommend that you distribute the reservation first if you are ready to distribute.
3. From the Pay Up! Screen of the original reservation 
1. Select the “Transfer Balance” Function 
2. On the transfer screen highlight the receivable the transfer should credit (all receivables due for reservations for the same guest will display) 
3. The current balance displays the total amount remaining in both prepay and damage deposit accounts 
4. Enter the amount to transfer 
5. If the amount to transfer includes the total balance remaining in both the prepay and damage deposit accounts on the original reservation, the total balance from both accounts will be transferred into the highlighted receivable due. 
6. Select the date for the transfer if other than today 
7. Select Transfer 

Transfers from the Transfers Screen in Accounting

1. Go to Accounting > Transfers > To Receivable tab 
2. Complete the Account From section > select your office, Next > select the property type, Next > select the property, Next > select the Reservation Account or Non-Reservation account (depending where the money is coming from), Next > select the guest, Next (this step is only when the Reservation Account is selected) > select the account. 
3. Under the Next/Back button make sure the circle is checked for the type of property you are transferring the money to. 
4. In the Filter box enter the reservation number that the money is going to > click Search > Once you click Search the receivables that have money due will pop up in the white box > highlight the receivable you want to transfer the money to > enter a description of why you are moving the money > make sure the date is correct > enter the amount > finally click "Transfer".

Revision 1.4